Information about data protection made available to applicants
Information about data protection made available to applicants in accordance with Articles 13 and 14 of the EU General Data Protection Regulation
1. Who is the data controller and who can I contact?
The data controller is:
Tel.: +49 2261 5011-0
The contact details of the company's data protection officer are as follows:
Tel.: +49 2261 5011-0
2. What sources and data do we use?
During the application process, we are likely to process the following personal data:
- Master data (first name, surname, date of birth, place of birth, education, professional background, etc.).
- Contact details, for instance postal address, e-mail address and telephone numbers.
- If necessary, other documentation such as residence and work permits.
- Any correspondence exchanged between you and us.
- Telephone contact connection data (number, time, length of call).
- Any photos submitted to us or taken during events at which you are a participant/visitor.
- Any personal data that we may legitimately collect from publicly accessible sources (e.g., business register, creditworthiness information).
We generally collect the aforementioned data (with the exception of the final point) directly from you. You will be duly informed whenever we collect data from any other sources.
3. Why (purpose of processing) and on what legal basis do we process your data?
Your data are processed on the basis of point (a) and (b) of Article 6(1) of GDPR, with a view to completing the application process. The purpose of this process is to commence an employment relationship.
Following the application process, we will process your data for a period of six months in accordance with point (f) of Article 6 (1) of GDPR, not least to defend our rights in response to any claim.
If you have expressly authorised us to add your data to our database, we will process them to select appropriate employment opportunities.
4. Who receives my data?
Your data are processed internally and exclusively by individuals who need to do so in the performance of their professional tasks.
The data will be disclosed to other entities of the ABLE group with a prospective view to commencing employment relations, provided that you have given consent. You will be duly informed of any such disclosure when you give consent.
In order to establish an employment relationship with our company, we may also disclose your personal data to our clients so that they can verify your suitability for a particular position. In these cases, data will generally be disclosed anonymously or pseudo-anonymously. You will be duly informed if your data are not disclosed in an anonymous or pseudo-anonymous format.
As part of the recruitment process, ABLE Management Services GmbH, Steinmüllerallee 2, 51643 Gummersbach, manages a number of core services on our behalf to provide administrative support during the application process. As such, we will transmit the corresponding documents of your application to this entity.
5. Are data transferred to a third country or any international organisation?
Your data are not passed on to third countries.
6. How long will my data be stored for?
We process and store your personal data for the time it takes to fulfil our contractual and legal obligations.
We regularly delete data that are no longer needed to fulfil our contractual or legal obligations, unless they are to be subsequently processed on a temporary basis for legal reasons.
If the application process is unsuccessful, we normally delete data after six months, unless you have expressly authorised us to add them to our applicants database. If you have authorised us to include your data in our applicants database, they will be retained until you withdraw your consent or otherwise removed in the event that your account remains inactive for a period of 24 months.
7. What data protection rights do I have?
All data subjects have a right to access their personal data in accordance with Article 15 of GDPR and Article 13 of LOPDGDD (Protection of Personal Data and Guarantee of Digital Rights Act); a right to rectification in accordance with Article 16 of GDPR and Article 14 of LOPDGDD; a right to erasure in accordance with Article 17 of GDPR and Article 15 of LOPDGDD; a right to restriction of processing in accordance with Article 18 of GDPR and Article 16 of LOPDGDD; a right to object in accordance with Article 21 of GDPR and Article 18 of LOPDGDD; and the right to data portability in accordance with Article 20 of GDPR and Article 17 of LOPDGDD. You also have the right to lodge a complaint with a data protection supervisory authority (Article 77 of GDPR, and Articles 63 et seq. of LOPDGDD).
The consent according to which the controller processes your personal data may be withdrawn at any time. This also applies to the withdrawal of any statements of consent issued prior to the entry into force of the EU General Data Protection Regulation, i.e., before 25 May 2018. Please note that as the withdrawal does not apply retroactively, the processing operations previously undertaken will not be affected. Also bear in mind that, even if you withdraw your consent, we may continue to process your personal data, either in full or in part, in fulfilment of a legal obligation.
8. Am I obliged to disclose data?
Your data are disclosed voluntarily. However, if we do not collect the necessary data, we may not be able to consider your application.
9. To what extent are decisions automated (including profiling)?
We do not engage in any profiling practices.
Information about your right to object in accordance with Article 21 of the General Data Protection Regulation (GDPR)
For reasons linked to your particular situation, you have the right to object to the processing of your personal data in the cases included in point (e) (processing in the public interest) and (f) (processing on the basis of a balance of interests) of Article 6(1) of GDPR; this also applies to profiling, within the meaning of point (4) of Article 4 of GDPR, for the aforementioned cases.
If you object, we will stop processing your personal data unless we demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims. The objection may be submitted without having to complete a particular form.